Outsourced company secretarial

We can provide you with a full suite of company secretarial services or a tailored range that adapt to your needs.

To support your board, we can:

• Attend board and committee meetings in a minute-taking and advisory capacity
• Co-ordinate, produce and dispatch meeting agendas and board packs
• Set up and maintain the corporate calendar, including reporting deadlines and meetings schedule
• Advise on UK corporate governance and industry best practice
• Guide the annual board evaluation process
• Manage PDMRs and Directors' dealing process and insider lists
• Act as a central point of contact for the Board, other service providers and shareholders
• Assist the company in complying with the UK Listing Rules and Disclosure, Guidance & Transparency Rules (DTRs) and Market Abuse Regulation or AIM rules
• Provide Link Company Matters Limited as named company secretary
• Provide a registered office at either our London or Exeter address.

Annual report and accounts and half year report

We can provide full project management of the financial reporting and period end processes. We will work closely with your key stakeholders to:

• Produce an annual report timetable setting out key dates leading up to the release of the annual financial report to the market, the dividend timetable and the posting of the annual report to shareholders
• Draft and review the non-financial elements of annual and half yearly reports. These include the corporate governance and Directors’ reports in accordance with best practice and in compliance with; the Companies Act 2006; Listing Rules; DTRs; and applicable corporate governance code

For Annual General Meetings (‘AGM’), we can:

• Assist with AGM arrangements, working together with all relevant advisers
• Prepare notices of meetings, liaising with the company’s lawyers to finalise
• Review and approve forms of proxy prepared by the Company’s Registrar
• Prepare the Chairman’s script and procedural questions and answers
• Prepare the AGM presentation slides for the formal business of the meeting
• Provide secretarial attendance at meetings, including minute-taking
• Prepare draft minutes of meetings and resolutions for filing with Companies House
• Liaise with the company and advisors to ensure all necessary announcements are made through the London Stock Exchange in relation to resolutions passed and that all filings are made

Statutory and regulatory compliance for listed entity

• Audit listed company's compliance with the Market Abuse Regulation
• Maintenance of company records, including Register of Directors, Register of Secretaries, People with Significant Control Register, Register of Conflicts, Register of Mortgages and Charges and Register of Debentures (if any) on Diligent Entities database providing electronic reports/registers upon request
• Production of the Annual Confirmation Statement and filing with Companies House
• File the Company’s annual report and half year report, where required, with Companies House
• Ensure compliance with the Companies Act 2006, the continuing obligations of the FCA’s Listing Rules and DTRs

Regulatory Announcements

We can take care of the preparation, coordination and release of regulatory announcements using the UK’s leading service for regulatory news announcements, RNS Submit, or your selected news portal.  These include, but are not limited to,  announcements relating to:

• Preliminary and half year results
• Annual financial report, AGM related matters and results of general meeting
• Director/PDMR dealings
• Board changes
• TR1 - Holdings in Company
• Purchases by the company of its own shares
• Monthly total voting rights announcements
• Block listing announcements